ACTRIMS Forum 2016 Registration Fees
Registration to attend ACTRIMS Forum 2016 is done online. Online registration closes on Feb. 8, 2016. After this date, all registration must be done onsite.
*Young Investigators are 7 years from obtaining their advanced degree: M.D. or Ph.D. proof is required.
**Commercial delegates are researchers, clinicians and staff employed by a pharmaceutical company or commercial entity.
Registration and Information Desk Hours
|Thursday, February 18||
8:00 am - 7:00 pm
|Friday, February 19||
6:30 am - 6:30 pm
|Saturday, February 20
8:00 am - 1:00 pm
Onsite registration will be available. Upon your arrival, please report to the “Onsite Registrations” desk. Please note that only payments made by credit card or cash will be accepted.
Groups of 10 or more individuals paying with one check or bank transfer may register under the group rate. Check back for more information on group registration.
What is Included?
The Delegate, Young Investigator and Commercial Conference Registration includes the following:
- Admission to all scientific sessions
- Admission to the poster/exhibit hall
- Three satellite symposia
- Thursday welcome energizing break
- Thursday opening networking event
- Thursday and Friday lunch
- Three coffee breaks
- Admission to Friday poster reception
- Admission to Friday networking dinner
- A meeting badge
- Access to the final program via the mobile app and web app
- Link to MS Journal Online to view all accepted abstracts
- Program-at-a-glance and meeting guide.
To confirm attendance to the Friday Networking Dinner, registration is required and must be indicated on your registration details.
Exhibitor Registration includes admission to the opening networking event, two breaks, one lunch and one poster reception.
Early Registration Rate
The early registration rate applies to participants whose payments are received by the Registration Secretariat no later than Dec. 15, 2015, 23:59 (Central Time). After this date, the participants will be charged the regular rate.
If the payment has not been received by Feb. 8, 2016, 23:59 (Central Time), participants will be charged the onsite rate.
Registration for the Friday Dinner and Round Table Discussion
The Friday Dinner & Round Table Discussion is included in the Meeting Registration. Registration to attend this event MUST be indicated on your registration details. Only pre-registered attendees will be allowed to participate.
U.S. Licensed Physicians and National Physician Payment Transparency Program
This section strictly applies to U.S. Licensed Physicians.
In accordance with the National Physician Payment Transparency Program: OPEN Payments (formerly known as Physician Payments Sunshine Act), U.S. licensed physicians’ NPI and specialty(s) are part of the reporting requirement of the Centers for Medicare and Medicaid.
Please note that your information will only be provided IF you participate in a reportable event/activity as defined by legislation.
During the registration process you will have to provide us with your National Provider Identifier (NPI – ten digits) and your specialty.
The organizers of the ACTRIMS Forum 2016 care about providing you with information to manage and protect your online privacy. The organizers will retain records solely for keeping records in accordance with ACCME policies.
Please note that your registration will only be valid once full payment is received by the Registration Secretariat. Priority to activities with limited capacity will be given to those who have paid in full.
All invoices issued must be paid before the start of ACTRIMS Forum 2016. All amounts are in U.S. dollars. Payments can be made by credit card (secure page on the Meeting website) or check. For other payment arrangements, please contact email@example.com.
Outstanding amounts will be collected at the onsite rate. When registering onsite, please bring a copy of your proof of payment in the event your registration fees were not credited to the meeting account. A credit card and signature may be required as guarantee of payment.
Payment by Credit Card
ACTRIMS Forum 2016 accepts only Visa, MasterCard and Amex credit cards. The transaction will appear under the name "ACTRIMS." Should there be an error in the automated sum, ACTRIMS reserves the right to charge the correct total amount.
Payment by Check
Payment by check must be received by the Registration Secretariat before Feb. 8, 2016, 23:59 (Central Time) to ensure payments are credited before the meeting.
All checks must be accompanied by the transaction number (which appears on the invoice, above the invoicing address, and starts with “MS”) and name of the registered person so as to accelerate registration processing and to ensure payments are correctly credited. Checks must be in U.S. dollars and made out to "ACTRIMS.”
Send your check to the following address:
ACTRIMS Forum 2016
22 N. Carroll Street, Suite 300
Madison, Wisconsin USA 53703
Payment by Bank Transfer
Payment by bank transfer must be received by the Registration Secretariat before February 8, 2016, 23:59 (Central Time) to ensure payments are credited before the Meeting.
Please add extra fees of $25 USD to the total amount indicated on the invoice to cover bank administration fees.
Please contact the Registration Secretariat by email at firstname.lastname@example.org to secure bank transfer information.
The following information must be provided:
- Full name of participant
- City, province/state and country of participant
- Transaction number (which appears on the invoice, above the invoicing address)
Proof of bank transfer must be sent to the Registration Secretariat by email at email@example.com.
Cancellation and Refund Policies
The participant is liable to pay the registration fees as soon as she/he has registered for the meeting. If she/he is not attending the meeting but has not adhered to the following cancellation policies, the complete registration costs must be paid.
Any cancellation must be sent in writing to the Registration Secretariat.
Refund of registration fees and teaching courses:
- Before Feb. 1, 2016 23:59 (Central Time), fees will be refunded less a 25% administrative charge
- There will be no refunds for cancellations made after Feb. 8, 2016, 23:59 (Central Time)
Participants may make changes to their online registration until Feb. 8, 2016, 23:59 (Central Time). Any changes after this date will be charged a fee of $50 USD. For changes after Feb. 8, 2016, you must contact firstname.lastname@example.org.
Please note that registration cannot be shared by two or more participants. As such, only the participant whose name appears in the registration file may pick up the badge onsite and no further substitutions will be allowed once the badge has been picked up.
Please note that delegate badges must be worn at all times during the congress. Lost badges will be replaced at a cost of $100 USD.
ADDITIONAL REGISTRATION INFORMATION
When registering, participants will receive along with the confirmation email, a login profile that they can use to:
- Modify their contact information (address, email, phone or fax numbers and dietary restrictions)
- Register for the Friday Dinner & Roundtable Discussion
- Print a statement of account
- Choose opt-out options (see “Permission to contact” section for details)
Login instructions will be provided in the confirmation email.
If you are registered by a company, a supporting organization or an agency, you will receive a confirmation email with your login profile. If not please contact the Registration Secretariat at email@example.com.
Permission to Contact
By registering for ACTRIMS Forum 2016, participants agree to receive email communications from ACTRIMS, the host of the meeting.
Participants also agree that their information, including email, may be shared with ACTRIMS Forum 2016 program partners or supporting organizations for the purpose of providing them information regarding MS products or services or sending them by-invitation only messages regarding special events or satellite symposia.
If participants do not wish to be contacted, opt-out options are available through the online registration form.
Invitation Letter for Visa or Grant Purposes
The organizers will be pleased to send a letter of invitation to any individual requesting one, once their registration and payment of fees have been received by the Registration Secretariat.
It is to be understood that such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the meeting to provide financial support or guarantee of visa approval. You may request such a letter from the Registration Secretariat at firstname.lastname@example.org.
Onsite registration will be held at the main meeting venue:
Hyatt Regency, New Orleans
601 Loyola Ave, New Orleans, Louisiana, USA 70113
Upon your arrival, you must report to the registration and information desk to register or pick up your badge and tickets for the activities you have signed up for. Please note that you MUST wear your badge at all times.
We recommend that you check-in at the registration counter at least 60 minutes before the start of your activities.
All housing accommodation is booked directly through the Hyatt Regency New Orleans Hotel Passkey system. Please go to the “Book My Hotel” section for additional information or book your hotel, here.
Things to do in New Orleans
For general information about New Orleans, please refer to the About New Orleans [[hyperlink to About New Orleans]] section or visit the New Orleans Visitors Bureau website.